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  • Improvement of the operational systems, processes and policy in support of   organizations mission, specifically support of better management reporting,  information  flow and management, business process and organizational planning.
  •  Playing a significant role in the long-term planning, including an
  •  Initiative geared towards an operational excellence.
  •  Management of the agency’s budget in coordination with the Executive Director.
  •  Payroll management, including tabulation of accrued employee
  •  Regular meetings with an Executive Director around fiscal planning.
  • Supervisor and coach office manager on a weekly basis.
  • In cooperation with operation assistants and other personnel is helpful in maintaining business to run smoothly.
  •  Perform some duties and being responsible for that.
  • Assigned tasks, such as ordering supplies and preparing sales reports.
    • Duties connected with solving customer issues, filling orders and inspecting the merchandise.
  • Communication with other departments within the company.
  • .Being responsible for the contact with sales staff to inform and be informed as to the needs of the clients, such as regular and expected delivery schedules and any special circumstances that will affect the shipment of products or resources.
  • Contact with marketing personnel in order to get the newest information of any new products that will be introduced and about the expected changes that will be needed to service any new suppliers and clients.
  • Cooperation with the production team in order to ensure that all products are available for shipment according to expected shipping schedules.
  • .Being responsible for the status of the warehouse or other facility in which products and resources are stored.
  • Supervision shipping departments and all related functions.
  •  Produce campaign analytics report as required.
  • Assistance with the development, writing and transfer of marketing plans, promotion, project recommendations and presentations.
  • Development of the opportunities to give value to other department initiatives including Internet marketing, direct marketing, Trade show Development and many more.
  • Analysis of marketing and competitive data and consolidation of findings to support local and national marketing strategy development.
  • Providing feedback and best practices to the marketing support team on a consistent basis.
  • Provide assistance to regional marketing managers to execute local email and direct marketing programs.
  • Mediation with a sales staff about marketing project requests.
  • Verification and storage of records of incoming and outgoing shipments and items, preparation for shipment; comparing, identifying information, calculation, weighing or measuring of items of incoming and outgoing shipments to verify information against bills of lading, invoices, orders, or other records.
  • Determination of the method of shipment, utilizing knowledge of shipping procedures, routes and rates.
  • Affixation of the shipping labels or identifying shipping information on the packed cartons, using stenciling equipment.
  • Examination of outgoing shipments to ensure shipments meet the specifications.
  • Giving advice to the staff and/or help with making appropriate choices of standard items to be purchased for offices and laboratories.
  • Selecting vendors, places orders, and arrangement of service contract.
  • Following up the orders to ensure that materials are shipped and delivered in the promised deadline.
  • Storage of records and following up the files of purchases, shipments, and related matters.
  • Storage of the files with descriptions of available supplies.
  • Inspection of products received for quality and quantity to ensure adherence to specifications.
  • Performs related job duties as required.
  • Preparation, examination and analyze accounting records, financial statements and other financial reports to assess accuracy, completeness and conformance to reporting and procedural standards.
  • Preparing and reviewing of budget , revenue, expenses, entries of the payroll, invoices and other accounting documents.
  • Explaining billing invoices and accounting policies to the staff, vendors and clients.
  • Resolve accounting discrepancies.
  • Interacting with the internal and external auditors in completing audits.
  • Safeguard and control all forms of money such as: cash, gift vouchers, coupons, stamps in accordance with company policies.
    Sending business reports on time and accurately.
  • Keeping important secrets and confidential records in the personal custody.
  • Preparing money for bank deposits and arranging the withdrawals.
  • Verifying of the cash held against records. Preparing a statement after closing the daily business.
  • Regular update of the foreign currency rate and responsibility for the money exchange.
  • Advice to the staff and/or the faculty as to appropriate choices of standard items to be purchased for offices and laboratories.
  • Selection of vendors, places of orders and arrangements for service contract.
  • Following the orders to ensure that materials are shipped and delivered in the promised deadline.
  • Ensuring the competent quality of execution of all regular purchasing duties and administrative works.
  • Maintaining of the completely updated purchasing records/data and prices in the system.
  • Schedule, store visits and conducting the competitor survey.
  • Execution and monitoring of all regular purchasing duties.
  • Assistance in managing and following up overseas orders.
  • Coordination with suppliers to ensure on-time delivery.
  • Responsibility for the preparation and process of the purchasing orders and documentation in accordance with the company policy and procedures.
  • Purchasing and ordering in accordance to specification.
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